Coordination Details & Inclusions
The Solaire
Pre Wedding Day Experience
Meetings
Timeline Creation & Icebreaker Meeting
Hosted Within 30 Days of Booking
Diagram/Decoration Details & Set Up
Final Event Meeting - Virtual Walkthrough
Hosted 30 - 45 Days To The Event Date
Two Bi-Weekly Countdown Meetings
Wedding Day Link
Unlimited calls, texts, and emails throughout your planning process. (based on availability)
Monthly Guidance Emails
Provide honest feedback and guidance as needed
Obtain any necessary documents from couple and/or vendors (COI, arrival time, contract, etc.)
Call with the on-site venue coordinator and catering manager, when requested
Creation of master timeline and review diagram
Help facilitate the production of all items needed for seated reception (Menu, escort card, custom napkins, etc.)
Provide final headcount to bar and catering vendor(s)
Arrange for any special requests (saving top tier, dietary restriction, drink preference, etc.)
Manage vendors questions, concerns, and details the week of the wedding
Ensure all vendors obtain a copy of wedding timeline, diagram, and information at least 2 weeks before the wedding
The Solaire
Wedding Day Experience
(1) Day-Of Wedding Coordinator
(1) Separate Day Of Ceremony Rehearsals
*Additional Day Of Ceremony Can Be Added Based On Availability
Cost: $155
*An In-Person Wedding Day Ceremony Can Be Added The Day Prior Based On Availability
Cost: $575
Bustle Wedding Gown, if applicable
Verify wedding license is signed and wedding rings are present
Supervised vendors set up and confirm arrival (subject to arrival time)
Assist wedding couple along with the bridal party with wedding day needs the day of (with limitations- no steaming dresses, etc.)
Set up wedding décor not handled by a specific vendor
(with limitations- no climbing up a ladder, no ironing tablecloths, no hanging lights or ceiling installs, no assembly or building of centerpieces, etc..)Direct ushers with program and seating instructions
Line up and cue wedding party for the ceremony, grand entrance, and all special events
Distribute bouquets and boutonnières to the wedding party
Act as a liaison between vendors, family members, and wedding party
Collect any gifts given at ceremony & reception
Arrange for refreshments for couple upon arrival to reception
Assist band or DJ in coordinating special events
Cue photographer & videographer for all important events to ensure they capture details, and special moments
Direct guest to ceremony, cocktail, and reception
Cue bride and groom for all important events
Multiple check in's throughout the night with bride and groom to ensure they are satisfied
Demonstrate how to properly cut a cake to wedding couple
Orchestrate the Grand Entrance, First Dance, Welcome Toast, Prayer/Blessing, etc.
Ensure things are going smoothly with banquet staff
Arrange meals for the wedding couple
Distribute items such as favors, light-up props, sparklers, etc. during dancing and grand exit
Handle any last minute implications with vendors
Planner/Coordinator to use best judgement and act accordingly should any problems or emergency arise
Ensure get-away car and chauffeur is ready for Grand Exit
Dealing with any unforeseen hiccups
Distribute Final Payment and Gratuity to all vendors
If applicable, (1) Hour of Tear Down Assistance