Wedding Coordination
Each of these carefully built and thoughtfully organized wedding coordination packages includes an FLW Coordinator and/or Team on your wedding day, pre-planning meetings to tie up loose ends, service charge and taxes.
Custom packages are available upon request
*A 3% transaction fee will be added to all packages that are not paid via Zelle*
**Additional Travel fees may apply to locations outside of 50 miles. Ask for details.**
***All packages listing are the starting price point. Depending on the scope of work, location, guest counts, and service needed; pricing may increase***
For The Couple Who Want To Plan It All And Pass It Down To A Professional.
Solaire
$1,000
Services Begin (2) Mo. Prior To The Wedding
10 Hours of Wedding Day Coordination
1 Lead Planner
Unlimited Call, Text, and Email (based on availability)
4 Virtual Meetings
Timeline Creation, Layout Assistance & Vendor Management
The Solaire Upgrade
Add $500
"I Need A Wedding Headstart."
- A NEWLY ENGAGED COUPLE🖤
Draft your layout, detail the timeline and discuss vendor shopping within 30 days of booking. More time to understand centerpieces, tablescape needs and vendor contracts.
LIST OF SERVICES INCLUDED IN THE SOLAIRE PACKAGE
Pre Wedding Day
Meetings
Timeline / Initial meeting to get to know each other
Diagram/Decoration Details & Set Up
Two Bi-Weekly Countdown Meetings
Unlimited calls, texts, and emails throughout your planning process. (based on availability)
Monthly Guidance Emails
Provide honest feedbacks and guidance as needed
Obtain any necessary documents from couple and/or vendors (COI, arrival time, contract, etc.)
Call with the on-site venue coordinator and catering manager, when requested
Creation of master timeline and review diagram
Develop ideas for favors, seating chart, & grand exit
Help facilitate the production of all items needed for seated reception (Menu, escort card, custom napkins, etc.)
Provide final headcount to Catering Vendor
Arrange for any special request (saving top tier, dietary restriction, drink preference, etc.)
Manage vendors questions, concerns, and details the week of the wedding
Ensure all vendors obtain a copy of wedding timeline, diagram, and information at least 2 weeks before the wedding
Wedding Day
Day of Coordinator
Bustle Wedding Gown, if applicable
Verify wedding license is signed and wedding rings are present
Supervised vendors set up and confirm arrival (subject to arrival time)
Assist wedding couple along with the bridal party with wedding day needs the day of (with limitations- no steaming dresses, etc.)
Set up wedding décor not handled by a specific vendor
(with limitations- no climbing up a ladder, no ironing tablecloths, no hanging lights or ceiling installs, etc..)Direct ushers with program and seating instructions
Line up and cue wedding party for the ceremony, grand entrance, and all special events
Distribute bouquets and boutonnières to the wedding party
Act as a liaison between vendors, family members, and wedding party
Collect any gifts given at ceremony & reception
Arrange for refreshments for couple upon arrival to reception
Assist band or DJ in coordinating special events
Cue photographer & videographer for all important events to ensure they capture details, and special moments
Direct guest to ceremony, cocktail, and reception
Cue bride and groom for all important events
Multiple check in's throughout the night with bride and groom to ensure they are satisfied
Demonstrate how to properly cut a cake to wedding couple
Orchestrate the Grand Entrance, First Dance, Welcome Toast, Prayer/Blessing, etc.
Ensure things are going smoothly with banquet staff
Arrange meals for the wedding couple
Distribute items such as favors, light-up props, sparklers, etc. during dancing and grand exit
Handle any last minute implications with vendors
Planner/Coordinator to use best judgement and act accordingly should any problems or emergency arise
Ensure get-away car and chauffeur is ready for Grand Exit
Dealing with any unforeseen hiccups
Distribute Final Payment and Gratuity to all vendors
Unlimited Hours To Be There For You!
Etoile
$2,500
Services Begin (4) Mo. Prior To The Wedding
Unlimited Hours - Wedding Day Coordination
1 Lead Coordinator & 1 Assistant
Unlimited Call, Text, and Email (based on availability)
5 Virtual Meetings
1 In-Person Meeting
Same Day Rehearsal(s)
Timeline Creation, Layout Assistance & Vendor Management
Wedding Day Link
(1) Hour of Tear Down Assistance Included
LIST OF SERVICES INCLUDED IN THE ETOILE PACKAGE
Pre Wedding Day
Meetings
Timeline / Initial meeting to get to know each other
Diagram/Decoration Details & Set Up
Planning Support / Wedding Day Link Proof
Final Venue Walkthrough
Scheduled 30 - 45 Days Prior To The Wedding Date
Two Bi-Weekly Countdown Meetings
Unlimited calls, texts, and emails throughout your planning process. (based on availability)
Monthly Guidance Emails
Provide honest feedbacks and guidance as needed
Obtain any necessary documents from couple and/or vendors (COI, arrival time, contract, etc.)
Meet with the on-site venue coordinator and catering manager (if applicable)
Prepare project plan (month to month checklist of tasks leading to the wedding day)
Creation of master timeline and review diagram
Develop ideas for favors, seating chart, & grand exit
Help facilitate the production of all items needed for seated reception (Menu, escort card, custom napkins, etc.)
Provide final headcount to Catering Vendor
Arrange for any special request (saving top tier, dietary restriction, drink preference, etc.)
Manage vendors questions, concerns, and details the week of the wedding
Ensure all vendors obtain a copy of wedding timeline, diagram, and information at least 2 weeks before the wedding
Wedding Day
Day of Coordinator and Assistant(s) included
Bustle Wedding Gown, if applicable
Verify wedding license is signed and wedding rings are present
Supervised vendors set up and confirm arrival (subject to arrival time)
Assist wedding couple along with the bridal party with wedding day needs the day of (with limitations- no steaming dresses, etc.)
Set up wedding décor not handled by a specific vendor
(with limitations- no climbing up a ladder, no ironing tablecloths, no hanging lights or ceiling installs, etc..)Direct ushers with program and seating instructions
Line up and cue wedding party for the ceremony, grand entrance, and all special events
Distribute bouquets and boutonnières to the wedding party
Act as a liaison between vendors, family members, and wedding party
Collect any gifts given at ceremony & reception
Arrange for refreshments for couple upon arrival to reception
Assist band or DJ in coordinating special events
Cue photographer & videographer for all important events to ensure they capture details, and special moments
Direct guest to ceremony, cocktail, and reception
Cue wedding couple for all important events
Multiple check in's throughout the night with bride and groom to ensure they are satisfied
Demonstrate how to properly cut a cake to wedding couple
Orchestrate the Grand Entrance, First Dance, Welcome Toast, Prayer/Blessing, etc.
Ensure things are going smoothly with banquet staff
Arrange meals for the couple
Distribute items such as favors, light-up props, sparklers, etc. during dancing and grand exit
Handle any last minute implications with vendors
Planner/Coordinator to use best judgement and act accordingly should any problems or emergency arise
Ensure get-away car and chauffeur is ready for Grand Exit
Dealing with any unforeseen hiccups
Distribute Final Payment and Gratuity to all vendors
Post Wedding Day
Coordinate breakdown of the event
Perform a final venue walkthrough with the venue coordinator and/or family member/representative to ensure no damages were made
Ensure all personal & wedding items are taken from the bridal & groom suite
Gather all personal decor items and give to designated person
General Questions & Answers
Are any of these meetings in person?
All meetings are virtual or over the phone, except the Final Venue Walkthrough (The Etoile Package). To maintain the cost effectiveness of the service, we maintain a virtual meeting structure.